2020/21 Player Registration Opens

with No Comments

2020/21 Player Registration Available

The online player registration system for 2020/21 is now available through the FA’s Whole Game System (WGS), https://wholegame.thefa.com/.

With League’s mandated to implement the FA’s Player Registration System from the 2021/22 season we made the decision to move to the Whole Game System a season early due to the benefits called out by The FA (see below), enable the SPL to reduce costs and

  • Secure storage of player records
  • Records updated annually, creating a lasting history for each player
  • More efficient club discipline management
  • Use of the FA number (FAN) to create a single player view – particularly for those clubs using Full-Time
  • Providing your club with better player information to help you plan for the future
  • Access to Matchday, The FA’s mobile app that helps organise your football life. For more details, visit theFA.com/get-involved/Matchday

We managed to agree some extra help from The FA and make the registration process easier with you by all Under 16 players being uploaded into the WGS which you will see once logged in.

We have added step by step guidance to https://surreyprimaryleague.com/administration/ under the ‘Player Registration’ heading.

Here are some tips and answers to some common questions and to help you use the online system.

#1 Have you registered your teams on WGS? Whilst your teams do not need to have completed their affiliation to begin registering players, the teams do need to be on the Whole Game System to allow registration.

#2 Decide who will register players. The WGS offers the flexibility for you and your club to decide who can register your players. You can choose to keep this to one person, one or two people or open it up to your team managers and administrators.

#3 Accessing WGS.  If you are the appointed Club Secretary, Chairperson, Treasurer or Welfare Officer you will already have access to the Player Registration tool within WGS. Instructions to access WGS can be found here, https://surreyprimaryleague.com/accessing-and-logging-into-wgs/

#4 Opening up access. To give access for the Player Registration to more people in your club follow the instructions here,,https://surreyprimaryleague.com/accessing-and-logging-into-wgs/

#5 Get Registering Once you have access or have granted access there are step by step user guides to,

#6 Don’t forget the checklist One thing we wanted to point out is the checklist you need to follow for each player before submitting them to the SPL to approve. More information is available here, https://surreyprimaryleague.com/submitting-to-the-spl-for-approval/

  • Is the player assigned to the correct Team(s)? See how here
  • Do you have consent from the Player (or parent if under the age of 16)? See how here
  • Have you added any relevant ID Checks? See how here
  • Have you added a photo to the player records? See how here

We hope the step by step guidance makes it a seamless as possible and we encourage clubs to begin registering players ASAP to avoid a late season rush when we get the go ahead to begin the 2020/21 season. For help, we recommend checking out the online help, https://surreyprimaryleague.com/need-help-with-player-registration/ and if that doesnt work, please contact your Parent County Football Association. If this doesnt work, we will attempt to assist and therefore email, PlayerReg@surreyprimaryleague.com

League Volunteers Needed 2020/21

with No Comments

We need help from you to cover the following important roles. If you can help providing a high level of service, reduce the time spend by existing Volunteers and develop the League by getting more clubs involved, please contact  Andy on chairman@surreyprimaryleague.com

The roles have been split up to enable you to fulfil around your work and other roles in Football.

  • League Secretary
  • U16, U17 & U18 Fixtures Coordinator
  • U9 Fixtures Coordinator
  • U10 Fixtures Coordinator
  • U7 – U10 Referee Coordinator
  • Fun Festival Coordinator
  • Website & Communications Coordinator

 

Vacancies

League Secretary

  • Coordinate League Activities (Fixtures, Referees, Events, Finals Day) to ensure the SPL runs efficiently throughout the season
  • Advise League members by email through the secretary@ inbox
  • Ensure the League is sanctioned with Surrey FA
  • Oversee and coordinate the annual League AGM with the Chairperson
  • Manage the Club & Team Registrations
  • Report back monthly to the League committee
  • Proactively look at reducing the duties of the Secretary role but sharing duties with existing members or new roles

 

U16, U17, U18 Fixture Coordinator (This role could be split so please let us know if you can help by coordinating one or two but not three of the age groups)

Average Hours Per Week:   2-3 hours a week

Responsibilities:

  • Decide & Communicate Divisions
  • Load Divisions onto the Full Time System
  • Create Fixtures on the Full Time System (using the automatic fixture scheduler)
  • Collect Kick Off Times for referee appointing (Weekly)
  • Liaise with Team Managers/Club Secretaries on Fixture Questions via Email (Weekly)
  • Monitor results to and propose changes to divisions for the early season division review

 

U9 Fixture Coordinator

Average Hours Per Week:   1-2 hours a week

Responsibilities:

  • Create Seeded Groups for all U9 Teams (Average 3 Times per Season)
  • Load Groups on to the Full Time System (Average 3 Times per Season)
  • Create Fixtures on the Full Time System (using the automatic fixture scheduler) (Average 3 Times per Season)
  • Liaise with Team Managers/Club Secretaries on Fixture Questions via Email (Weekly)
  • Monitor results to ensure Seeding is correct (Bi Weekly)
  • Marry up Spare teams as a result of Postponements (Weekly but dependant on Postponements)

 

U10 Fixture Coordinator

Average Hours Per Week:  1-2 hours a week

Responsibilities:

  • Create Seeded Groups for all U10 Teams (Average 3 Times per Season)
  • Load Groups on to the Full Time System (Average 3 Times per Season)
  • Create Fixtures on the Full Time System (using the automatic fixture scheduler) (Average 3 Times per Season)
  • Liaise with Team Managers/Club Secretaries on Fixture Questions via Email (Weekly)
  • Monitor results to ensure Seeding is correct (Bi Weekly)
  • Marry up Spare teams as a result of Postponements (Weekly but dependant on Postponements)

 

U7 – U10 Referee Coordinator

Average Hours Per Week:   1-2 hours a week

Responsibilities:

  • Liaise with Referees to understand their travel area using the Online Form and Spreadsheet (One Off)
  • Export the Referee Requests from the SPL Website (Weekly)
  • Advertise fixtures appointment requests Referee’s List
  • Update Full-time system with appointments (to automatically inform Referees & Team Managers) (Weekly)

 

Fun Festival Coordinator

The Fun Festival is the League’s U7, U8, U9 & U10 annual event involving 128 teams. We require a volunteer to focus on ensuring this event is organised and managed in line with the expectations of the member teams.

Average Hours Per Week:   1-2 hours a month

Responsibilities:

  • Book the venue and keep the venue contacts updated
  • Advertise the Fun Festival to member teams
  • Provide the team lists to the Fixture Coordinators who will put them into groups
  • Update teams with draft groups
  • Advertise any spaces which become available
  • Organise Event Volunteers
  • Contact appointed referees
  • Manage the event and tasks

 

Website & Communications Coordinator

The SPL website was redeveloped three seasons ago and is now at that stage it needs a fresh look and updated content. You will have the opportunity to take ownership of the website and make the changes required to keep it up-to-date to meet the needs and expectations of Clubs and Teams.

Average Hours Per Week:   2 hours a month

Responsibilities:

  • Manage the WordPress website and update as required
  • Propose and make changes agreed with SPL Committee
  • Work with League members to understand any missing content areas
  • Add new images and designs showing the highlight statistics and events